Hunters Extravaganza | Event Setup

Event Pages

Drawing Console

For the caller's laptop with a second screen. Ball entry, side raffles, undo, log, and the winners export. One console at a time.

Open Console

One Screen Presenter

For a single laptop mirrored to the projector. Big-screen visuals plus a slim operator strip: ball entry, side raffle, undo. Press F for fullscreen.

Open Presenter

Big Screen Display

For the projector, paired with the Console on an extended desktop. Prize showcase, live camera, winner reveals. Press F for fullscreen once it opens.

Open Display

Bank Side Raffles

For the bankers. Send raffles out, mark the money in, see the ticket the stage called, record the prize chosen and the vendor cost. Replaces the notepad.

Open Bank

Gate Check-In

For the door crew. Search, check in, will-call, walk-in registration. No settings on this page.

Open Check-In

Winners & Export

Live list of every main prize and side raffle winner, with phone numbers from the master list. Excel, CSV, and print from here, not the console.

Open Winners

Organizer only

Event staff: everything you need is in Event Pages above. Please don't change anything below this line.

Configuration

Each season: Clear everything at the bottom after the event, then before the next one 1. import the master ticket list, 2. enter the prize list and put the pictures in images/, 3. enter the side raffle prizes and import the Bank's roster. Nothing from a previous year carries over except the pictures.

Master Ticket List

Import the ticket workbook before the event. Export at any time to get the updated master with check-in status, pickup notes, and prizes won.

Tickets

Checked In

Will-Call

Online Orders

Import Excel

Prize List

One prize per line: time,prize name,image.jpg. Images live in the images/ folder next to these files. To draw more than one winner for a prize (like the two Early Birds), list it once per winner, e.g. Early Bird (1 of 2) and Early Bird (2 of 2). Open stage screens pick up saved changes within a few seconds. Change the list before drawing starts: results are matched to prizes by their position in this list.

Main prizes

Prize image folder URL

Side Raffle Prizes

The firearms a side-raffle winner can choose from, one per line: prize name,vendor cost. The Bank page shows the matching list for a $5 or $10 raffle and fills in the cost when the banker picks one.

Vendor name

$5 raffle choices

$10 raffle choices

The Bank's raffle roster numbers, serials, ticket colors

Import the Bank's cash-flow workbook (first tab: Side Raffle #, Serial Number, Ticket Color) or type the lines yourself, one per raffle: raffle #,serial number,ticket color. Saving puts every raffle on the Bank ledger as Not sent out, and the stage shows the color and serial whenever that raffle is up. Nothing here is built into the software: it is this year's list only, and Clear everything below wipes it at the end of the event.

Danger Zone

Clear all check-ins

Everyone returns to Not Arrived. Guest list, notes are removed, drawing results kept.

Reset drawing results

Wipes winners, history, side raffles, and the bank ledger's money and results. Prize list, raffle prize choices, the side raffle roster (numbers, serials, colors), images, and the master list are kept.

End of event: clear everything

Wipes the master ticket list, every check-in, all main-prize and side-raffle results, the Bank ledger with its money, the raffle roster (numbers, serials, colors), and the vendor and $5/$10 gun lists; the prize list goes back to the built-in default. Keeps the pictures in images/ and the event key. Cannot be undone. Export the winners and the Bank ledger first.

Forget event key on this device

This browser will ask for the key again on the next connection. The key itself is set in api.php.